Master Your Inventory Management with Sellbrite

Table of Contents

1. Introduction
2. What is Inventory?
3. Establishing Your Inventory
   1. Building Your Product Catalog
   2. Importing an Inventory CSV file
4. Managing Multiple Warehouses
   1. Default Warehouse
   2. Adding Additional Warehouses
   3. Using Amazon Warehouses
5. Making Inventory Adjustments
   1. Importing an Inventory CSV file
   2. Adjusting Quantities in Cellbrite
   3. Using Bulk Editor
6. Transferring Inventory Quantities
   1. Between Warehouses
   2. To Amazon Warehouse
7. Enabling Inventory Sync
   1. Sales Channel Integrations
   2. Enabling Inventory Sync
8. How Orders Affect Inventory
   1. Available, Reserved, and On Hand Quantities
   2. Inventory Sync with Sales Channels
9. Conclusion

Introduction

Welcome to the Sellbrite Inventory Webinar! In this webinar, we will focus entirely on inventory management. We will cover what inventory is, how to establish your inventory, manage multiple warehouses, make inventory adjustments, and demonstrate how orders affect your inventory quantities. Whether you are just starting with Sellbrite or looking to refine your inventory management strategy, this webinar will provide you with all the information you need.

What is Inventory?

Inventory is simply the quantity of a product that you have in Sellbrite. It represents the stock of products you have available for sale. In Sellbrite, inventory cannot exist without being tied to a specific product. When setting up your inventory, there are two main methods you can use: importing quantities with your listings or importing an inventory CSV file. For more information on building your product catalog and establishing your inventory, refer to the Sellbrite Video Academy or attend the Sellbrite Overview and Product Webinar.

Establishing Your Inventory

Building Your Product Catalog

To build your inventory in Sellbrite, you can import quantities with your listings. This means that when you create a new listing for a product, you can specify the available quantity for that product. This method is useful when you have an existing product catalog and want to quickly set up your inventory in Sellbrite.

Importing an Inventory CSV file

Another way to establish your inventory in Sellbrite is by importing an inventory CSV file. This method is useful if you have a large product catalog with detailed inventory information or if you are migrating from another system. The inventory CSV file allows you to bulk update the quantities of multiple products at once. When importing the CSV file, make sure to follow the provided instructions to ensure a successful import.

Managing Multiple Warehouses

Sellbrite allows you to manage inventory across multiple warehouses. By default, your inventory is stored in a default warehouse created by Sellbrite. This default warehouse represents your physical warehouse and cannot be removed. You can rename the default warehouse and add details as needed. If you have only one warehouse, there is no need to add an additional one. Simply update your default warehouse with the desired information.

Adding Additional Warehouses

If you have multiple warehouses, Sellbrite allows you to add them to your account. This is useful when you need to track inventory in different locations. To add an additional warehouse, navigate to the warehouse settings in Sellbrite and provide the necessary details. Once added, you can assign products to specific warehouses.

Using Amazon Warehouses

Sellbrite integrates with Amazon's Fulfillment by Amazon (FBA) service. If you use FBA, you can add your Amazon warehouse to Sellbrite. This enables you to track inventory that is stored in Amazon's warehouses. To use an Amazon warehouse, make sure the SKUs of your products in Sellbrite match the SKUs of your products in Amazon. This allows Sellbrite to sync the inventory quantities between the platforms.

Making Inventory Adjustments

Inventory adjustments are necessary to keep your inventory quantities accurate. Sellbrite provides multiple ways to make inventory adjustments, depending on your needs.

Importing an Inventory CSV file

One way to adjust your inventory is by importing an inventory CSV file. The inventory CSV file allows you to update the quantities of multiple products in bulk. Simply open the CSV file and make changes to the quantity column for individual products. You can also copy and paste quantities from another spreadsheet or use the drag-and-drop method to apply the same quantity to multiple products. Once the file is ready, navigate to the import data settings in Sellbrite and select the CSV file you wish to import. Choose the appropriate quantity type (actual quantity or quantity adjustment) and the warehouse to import the quantities to.

Adjusting Quantities in Sellbrite

Sellbrite provides a manual method to adjust inventory quantities. You can navigate to the products section and select the inventory tab. Here, you can make quick adjustments to your product's inventory by entering the new quantity. This method is useful for making individual adjustments or updating quantities for specific warehouses.

Using Bulk Editor

Sellbrite's bulk editor is a powerful tool for adjusting inventory quantities. It turns the inventory page into an Excel-like grid, allowing you to update quantities more quickly. You can select multiple products and update their quantities in one go. The bulk editor is efficient when you need to make extensive changes to your inventory.

Transferring Inventory Quantities

Sellbrite allows you to transfer inventory quantities between warehouses. This is useful when you need to move stock from one location to another or consolidate inventory in a specific warehouse.

Between Warehouses

To transfer inventory quantities between warehouses, you need to deduct quantities from one warehouse and add the same quantity to another. Sellbrite provides a straightforward process to manage these transfers. Simply select the product, specify the source warehouse and the quantity to deduct, and then select the destination warehouse and add the same quantity.

To Amazon Warehouse

If you are using Amazon's FBA service, Sellbrite will not remove inventory quantities that you have sent to FBA. Instead, it will automatically import those quantities once the shipment is received by Amazon. This ensures that your inventory remains accurate across platforms.

Enabling Inventory Sync

Inventory sync is a powerful feature in Sellbrite that ensures your inventory quantities are synchronized across all your sales channels. By enabling inventory sync, you can prevent overselling and maintain accurate stock levels.

Sales Channel Integrations

Sellbrite integrates with various sales channels, such as Amazon, eBay, Shopify, and more. To enable inventory sync for a specific sales channel, navigate to the sales channel integrations settings in Sellbrite. Here, you will find a list of integrated sales channels. Inventory sync needs to be enabled individually for each sales channel.

Enabling Inventory Sync

To enable inventory sync for a sales channel, select the channel and navigate to the channel settings page. Toggle on the inventory sync feature, and a pop-up will appear confirming your selection. Before enabling inventory sync, ensure that the inventory quantities in Sellbrite are accurate, as they will overwrite the quantities found directly on the sales channel. Once enabled, Sellbrite will start syncing your inventory quantities with the selected sales channel.

How Orders Affect Inventory

Orders play a crucial role in inventory management. Whenever you receive an order, your inventory quantities are adjusted accordingly. Sellbrite ensures that your available inventory is accurately reflected across your sales channels to prevent overselling.

Available, Reserved, and On Hand Quantities

Sellbrite categorizes inventory quantities into three states: available, reserved, and on hand. The available quantity represents the stock that is available for purchase on your sales channels. The reserved quantity refers to the stock that has been reserved to fulfill pending orders. The on-hand quantity represents the actual physical stock you have in your warehouse.

Inventory Sync with Sales Channels

When you enable inventory sync for a sales channel, Sellbrite continuously imports orders from that channel. These orders automatically adjust your inventory quantities in Sellbrite. For example, when an order is placed for a product, Sellbrite reserves the ordered quantity, decrementing the available quantity and increasing the reserved quantity. The on-hand quantity remains unchanged until the order is shipped. Once the order is shipped, Sellbrite will update the on-hand quantity to reflect the actual stock level.

Conclusion

Effective inventory management is essential for a successful e-commerce business. With Sellbrite, you have the tools and features needed to establish, manage, and adjust your inventory seamlessly. By following the steps outlined in this webinar, you can ensure accurate inventory quantities, prevent overselling, and streamline your operations. For any further questions or assistance with Sellbrite's inventory management, don't hesitate to reach out to our support team at support@sellbrite.com. We are here to help you succeed.